Shoes – wear something easy to slip on and off at airport

___ Tennis shoes

___ Sandals/flip-flops

 

Clothes

___ Short sleeved or modest sleeveless shirts

___ Girls/ladies-dress/skirt for church. Guys- nice pants/good jeans and button down/polo shirt.

___ Pants/capris.  Long shorts are fine.

___ Light jacket

___ Bandana/baseball cap or hat (optional, but good for sun)

___ Scrubs (for medical teams)

 

Miscellaneous

___ Small Bible/devotional

___ A clear photo of you (and your family)

___ Refillable water bottle

___ Small Flashlight/extra batteries

___ Eyeglass repair kit/spare pair (if you wear glasses). Extra contacts also a good idea.

___ Sunglasses

___ Small umbrella

___ Camera/batteries/chips if you are bringing one.

___ Travel alarm/cell

 

Documents

___ Money belt/somewhere to carry your documents

___ Money (Smaller bills best–not torn or marked. Coins are not accepted)

___ Credit/debit card, if applicable (call ahead to company and remember to check international fees)

___ Insurance card and contact info (include US doctor info)

___ Passport

___ Letter for minors traveling without parent (original and copies

 

First Aid/HEALTH

___ Any Prescriptions (need to be in original containers with script in the carry on)

___ Imodium tablets

___ Insect Repellant (25% + DEET rec.)

___ Anti-itch cream

___ Vitamins (if applicable)

___ Pain relievers/fever reducers

___ Sun screen

___ Allergy meds

___ Index card noting any medical conditions/allergies. It’s a good idea to tell a team member. Keep this with you in your day pack.

 

Suggested

___  Copy of contact info/itinerary with a relative. They can always contact FCF if needed.

 


 

  • When packing make sure any liquids in your carry-on are less than 3 oz. each and packed in one or two quart size Ziplock bags per TSA regulations.
  • Pack any sharp items, like scissors, needle and thread, etc. in your checked luggage.
  • Toothpaste should be packed in your checked luggage, as well.
  • Any liquids, creams, shampoos, etc should be put in plastic bags if you are packing them in your checked luggage.  The TSA may not put the lids back on properly.

Download the Checklist

WASHINGTON COUNTY 

Johnson, Gaylen, MD (240) 313-9910
Health@Work
10715 Downsville Pike, Suite 100
Hagerstown, MD 21740

Newbold, Ian H., MD (301) 665-1477
General Practice – Travel Medicine
19426 Leitersburg Pike
Hagerstown, MD 21742

Brad Ingram
Smithsburg Family Medical Center
22911 Jefferson Blvd.
Smithsburg, MD 21783
(301) 824-3343

Every member of a short term mission team should recruit at least 3 prayer supporters. 

Some need to raise all or part of their financial support.  In either case, you must communicate with those that are interested in you, your ministry, and your team. 

Some suggestions:

  • Be brief.  One page maximum. Support solicitation mail and lengthy letters overwhelm many potential donors.
  • Be neat. Generate the letter by computer and have it neatly copied.
  • Be interesting.  Tell them when you’re going, why you’re going, what you’ll be doing, and the challenges you expect to face.  Avoid wasting space with trivial details.
  • Determine potential supporters.  Prayerfully form a list of 20-30 relatives, friends, and past and present associates who may be interested in your mission activities.  Be sure to include people outside the church, since so many people within the church will receive multiple requests from people taking short term trips in our church.  Don’t assume people won’t support you.  Give them a chance to say no and the blessing of supporting you, if they say yes!   They’ll be a part of your team and receive eternal rewards, if they’re believers.
  • Be personal.  A handwritten greeting on each letter written with the individual recipient in mind will draw interest.  Spending a few minutes on each letter to do this will renew your relationship with people you may not have contacted in a while.  This discipline elevates your communication from a form letter to a note that reflects the individual.
  • Be creative.  Use graphics.  Use questions.  Increase reader interest by innovation.  The less predictable your letter, the more impact it will have!
  • Give specific prayer requests.  Identify 3 prayer concerns that are yours, the less generic the better.  Remember to report on these issues after the trip.  Praying people like to know if their prayers have been answered.  Follow-up letters should flow from earlier correspondence.
  • Give needed information.  Ask donors to make checks payable to Faith Christian Fellowship.  Enclose an envelope addressed to you with each letter you send.   Give donations to David or Dianne Glaze or Brian Kelley (for youth mission trips) within 14 days of receiving them.  Write your name on the envelope containing the funds but not on the checks.  Submit checks in the year they are received when raising funds for January or February trips. 
  • Remind people that you’re leaving.  Send a post card to all supporters a week before you leave.  State the dates of your trip and several current, specific prayer concerns.  Express appreciation for their prayers and financial support.
  • Report promptly.  No more than 2 weeks after your return, write a letter thanking supporters again.  Describe how the Lord answered prayer and how He was honored through the trip.  Write your first draft on the plane ride home!   The discipline of thankfulness has great importance for those who minister through the generosity of others.
  • Keep records of those who have provided support.  Make it a point to thank these people in person when you have the opportunity and share your vision for future trips.  When you’ve taken one short term mission trip, you’re bound to go again!

Source: Wheaton Bible Church, 2002

Suggested Mission Trip Packing list

Shoes – wear something easy to slip on and off at airport

___ Tennis shoes

___ Sandals/flip-flops

 

Clothes

___ Short sleeved or modest sleeveless shirts

___ Girls/ladies-dress/skirt for church. Guys- nice pants/good jeans and button down/polo shirt.

___ Pants/capris.  Long shorts are fine.

___ Light jacket

___ Bandana/baseball cap or hat (optional, but good for sun)

___ Scrubs (for medical teams)

 

Miscellaneous

___ Small Bible/devotional

___ A clear photo of you (and your family)

___ Refillable water bottle

___ Small Flashlight/extra batteries

___ Eyeglass repair kit/spare pair (if you wear glasses). Extra contacts also a good idea.

___ Sunglasses

___ Small umbrella

___ Camera/batteries/chips if you are bringing one.

___ Travel alarm/cell

 

Documents

___ Money belt/somewhere to carry your documents

___ Money (Smaller bills best–not torn or marked. Coins are not accepted)

___ Credit/debit card, if applicable (call ahead to company and remember to check international fees)

___ Insurance card and contact info (include US doctor info)

___ Passport

___ Letter for minors traveling without parent (original and copies

 

First Aid/HEALTH

___ Any Prescriptions (need to be in original containers with script in the carry on)

___ Imodium tablets

___ Insect Repellant (25% + DEET rec.)

___ Anti-itch cream

___ Vitamins (if applicable)

___ Pain relievers/fever reducers

___ Sun screen

___ Allergy meds

___ Index card noting any medical conditions/allergies. It’s a good idea to tell a team member. Keep this with you in your day pack.

 

Suggested

___  Copy of contact info/itinerary with a relative. They can always contact FCF if needed.

 


 

  • When packing make sure any liquids in your carry-on are less than 3 oz. each and packed in one or two quart size Ziplock bags per TSA regulations.
  • Pack any sharp items, like scissors, needle and thread, etc. in your checked luggage.
  • Toothpaste should be packed in your checked luggage, as well.
  • Any liquids, creams, shampoos, etc should be put in plastic bags if you are packing them in your checked luggage.  The TSA may not put the lids back on properly.

Download the Checklist

Travel Vaccine Health Providers

WASHINGTON COUNTY 

Johnson, Gaylen, MD (240) 313-9910
Health@Work
10715 Downsville Pike, Suite 100
Hagerstown, MD 21740

Newbold, Ian H., MD (301) 665-1477
General Practice – Travel Medicine
19426 Leitersburg Pike
Hagerstown, MD 21742

Brad Ingram
Smithsburg Family Medical Center
22911 Jefferson Blvd.
Smithsburg, MD 21783
(301) 824-3343

How to Write a Support Letter

Every member of a short term mission team should recruit at least 3 prayer supporters. 

Some need to raise all or part of their financial support.  In either case, you must communicate with those that are interested in you, your ministry, and your team. 

Some suggestions:

  • Be brief.  One page maximum. Support solicitation mail and lengthy letters overwhelm many potential donors.
  • Be neat. Generate the letter by computer and have it neatly copied.
  • Be interesting.  Tell them when you’re going, why you’re going, what you’ll be doing, and the challenges you expect to face.  Avoid wasting space with trivial details.
  • Determine potential supporters.  Prayerfully form a list of 20-30 relatives, friends, and past and present associates who may be interested in your mission activities.  Be sure to include people outside the church, since so many people within the church will receive multiple requests from people taking short term trips in our church.  Don’t assume people won’t support you.  Give them a chance to say no and the blessing of supporting you, if they say yes!   They’ll be a part of your team and receive eternal rewards, if they’re believers.
  • Be personal.  A handwritten greeting on each letter written with the individual recipient in mind will draw interest.  Spending a few minutes on each letter to do this will renew your relationship with people you may not have contacted in a while.  This discipline elevates your communication from a form letter to a note that reflects the individual.
  • Be creative.  Use graphics.  Use questions.  Increase reader interest by innovation.  The less predictable your letter, the more impact it will have!
  • Give specific prayer requests.  Identify 3 prayer concerns that are yours, the less generic the better.  Remember to report on these issues after the trip.  Praying people like to know if their prayers have been answered.  Follow-up letters should flow from earlier correspondence.
  • Give needed information.  Ask donors to make checks payable to Faith Christian Fellowship.  Enclose an envelope addressed to you with each letter you send.   Give donations to David or Dianne Glaze or Brian Kelley (for youth mission trips) within 14 days of receiving them.  Write your name on the envelope containing the funds but not on the checks.  Submit checks in the year they are received when raising funds for January or February trips. 
  • Remind people that you’re leaving.  Send a post card to all supporters a week before you leave.  State the dates of your trip and several current, specific prayer concerns.  Express appreciation for their prayers and financial support.
  • Report promptly.  No more than 2 weeks after your return, write a letter thanking supporters again.  Describe how the Lord answered prayer and how He was honored through the trip.  Write your first draft on the plane ride home!   The discipline of thankfulness has great importance for those who minister through the generosity of others.
  • Keep records of those who have provided support.  Make it a point to thank these people in person when you have the opportunity and share your vision for future trips.  When you’ve taken one short term mission trip, you’re bound to go again!

Source: Wheaton Bible Church, 2002